Camper Guidelines & Information
We are excited to serve your child at Camp Eagle! Therefore, safety, supervision, and fun are of the utmost importance to us.
At Camp Eagle, we strive to minimize distractions and maximize the Lord Jesus Christ in an environment where campers will have a phenomenal time! With this in mind, we have created these guidelines and information to make this the best time of your camper's summer and possibly their life! Our goal is to have an environment where campers enjoy an outdoor experience, friends, games and life-changing experiences without pressures and distractions. Your cooperation with all written, implied and/or verbal camp policies is greatly appreciated and expected.
Check In - Summer Camp Programs
Junior & Teen Overnight Camp: Please arrive at Camp Eagle on Monday, between 9AM-10:30AM.
Lil' Eagles Overnighter: Please arrive at Camp Eagle on Friday, at 4PM.
Day Camp: Please arrive daily (Monday - Friday) between 7:45AM-8:30AM to your drop-off location.
Mini Day Camps: Please arrive at Camp Eagle by 9AM.
Departure - Summer Camp Programs
Junior & Teen Overnight Camp: Please arrive for pickup at Camp Eagle on Friday between 5 and 5:30PM.
Lil' Eagles Overnighter: Please arrive for pickup at Camp Eagle on Saturday, at 4PM.
Day Camp: Please arrive daily (Monday - Friday) for pickup between 4:45PM-5:30PM at your drop-off location. (Late pickups will be charged $1 per minute, due at the time of pickup)
Mini Day Camps: Please arrive (Tuesday - Thursday) at Camp Eagle for pickup by 3:30PM.
What to Bring
Overnight Campers: Bible, notebook or journal, pen or pencil, sleeping bag or bed roll, pillow, towels, toiletries, flashlight, camera, light jacket or sweatshirt, rain gear, two pairs of shoes, swimsuit, camp appropriate clothing, and spending money. Please mark all belongings. If your camper is registered for Horsemanship, one pair of long pants is required. The Camp Eagle Staff reserves the right to confiscate items that we deem inappropriate or detrimental to campers or the camp experience.
Day Campers: Swimsuit, towel, spending money and sunscreen. Please mark all belongings.
What Not to Bring
Radio, personal listening devices, TV, electronic games, cigarettes, drugs of any kind (with the exception of prescription/non-prescription medicines that will be checked-in with the camp nurse) alcoholic beverages, fireworks, firearms, knives, weapons of any kind, magazines, pets, skateboards, food or drinks.
Phone & Electronic Policy
Our goal is to provide an enthusiastic and interactive atmosphere that minimizes distractions, emphasizes fun and provides relaxation with an opportunity to meet new friends. We ask that you "unplug" and take a vacation from cell phones, video games, computers, TV, personal listening devices, social networks and any other gadgets for your camp week by not bringing them to camp. For safety and to prevent loss or damage, those who insist on bringing cell phones to camp will be asked to check them in with the camp staff at Camper Check-In for storage in a secure location. Campers who bring cell phones will be allowed on Wednesday Canteen to check out their phone to call home if the parents deem it necessary. Cell phones will be collected after this time and returned to the secure location until the camper's departure.
Overnight Campers: Concessions, hats, t-shirts, souvenirs and more (like crafts, books, etc) can be purchased from the Country Eagle Gift Shop throughout the camp week. Suggested spending money for the week is $65. Any funds added to your camper’s canteen balance after Camper Check-In may take up to 24 hours to show on their account at Camp Eagle and on the Camp Eagle Portal.
Day Campers: Lunch and a snack is included in the Day Camp tuition. Additional snacks, hats, t-shirts, and souvenirs can be purchased at the Country Eagle Gift Shop. Suggested spending money for the week is $35. Any funds added to your camper’s canteen balance, via credit card, may take up to 24 hours to show on the Camp Eagle Portal.
Our guidelines are in place to ensure all campers are comfortable, dressed modestly and distractions are minimized. Our dress guidelines are in place to assist all campers in having a phenomenal time without being hindered and/or offended by clothing. Campers wearing shirts with symbols or messages that are deemed inappropriate by the Camp Staff will be asked to change their clothing. The Camp Eagle Staff reserves the right to ask any person to change their clothing to minimize distractions and maximize the camp experience.
The campers have started a tradition to dress a little nicer for dinner and the evening camp services. While this is NOT required, it does bring an opportunity for campers to dress up just a little.
Boys: Tank tops and sleeveless shirts are not permitted. Shirts must cover the mid-section when the hands are raised.
Girls: Tank tops and sleeveless shirts are not permitted. Shirts must cover the mid-section when the hands are raised. Please no "short-shorts". Only one-piece modest swimsuits are permitted. No two-piece swimsuits are permitted.
Health & Safety
All campers with contagious diseases or conditions, including lice, are not permitted to attend camp. Camp Eagle has a "zero nit" lice policy. All water activities are lifeguard supervised. For enhanced safety, all day campers are required to wear a life-jacket that is supplied by Camp Eagle. Your camper's registration (either a paper or an online) includes a medical questionnaire and a Medical Authorization and Assumption of Risk Participation and Indemnity Agreement. For more information on the Medical Authorization and Assumption of Risk Agreement, please click here.
In an effort to ensure the safety of the campers and an orderly camp, the Camp Director reserves the right to dismiss any camper, without refund, for reasons of safety or inappropriate behavior. If a camper is dismissed from camp, the Camp Director will have the parent or guardian immediately pick up the camper from Camp Eagle. By sending your child to Camp Eagle, you are agreeing with this policy.
Weekdays between 8:30AM and 5PM, call (540) 366-2433. After 5PM, please call 540-206-3395.
Lost & Found
Lost items, with an estimated value of $50 per item or greater, will be kept for one week and then discarded. All other items will be discarded after the camper departs from their week of camp. Camp Eagle is not responsible for items lost, left at or removed from Camp Eagle property including any excursion location or any of the drop off locations. All belongings should be marked with the Camper's name. Items with an estimated value of $50 per item must be identified and claimed at Camp Eagle by appointment only. Please call the camp office to make an appointment at 540-366-2433.
Deposits are non-refundable. Refunds will not be given for early departures due to homesickness, disciplinary issues, family obligations, sports obligations, or any other early departure that is deemed non-refundable by the camp staff. A prorated refund minus the deposit will be given for early departures due to physical sickness, injury occurring while at camp, family emergencies or any other departures deemed refundable by the camp staff. Camp Eagle reserves the right to determine non-refundable and refundable departures.
For the safety of all campers and staff, if you are picking up a camper or group of campers please sign the camper out on the departure sheet. Parents and/or legal guardians are responsible for informing the Camp Director, Assistant Director or the Camp Administrative Assistant if there is someone who should NOT pick up the camper(s) prior to departure in writing at Camp Registration. Campers are not permitted to go home early without the prior permission from the Camp Director.
When you receive the confirmation email for your camper's week, there will be details on how to send your camper an email while they are away. Please refer to the confirmation email for details on this process. If you have questions, please call Jackie at 540-366-2433.
Letters and Packages: Camp Eagle does not guarantee any postal service delivery. If a letter or package is received after your camper has left camp, we will return it to the sender, if possible. Here is how to label a package that is sent to your camper:
Camper's First and Last Name
458 Camp Eagle Road
Fincastle, VA 24090
Please do NOT mail your camper's mail to the PO Box or the Williamson Road address. The camper will not receive it.
Safety is one of our primary concerns. For this reason, while camp is in session, visitors are prohibited. Special exceptions may be granted by the office prior to a visit. Camp Eagle reserves the right to decline any visitation request.
Photographs and videos
By registering my camper for camp, I give my permission for my camper(s) to be photographed or videotaped while participating in the events at Camp Eagle. I give Camp Eagle and their agents permission to use or distribute such photographs or videos for any reasonable purpose including advertising and promotion. I understand this consent complies with Section 8.01-40 of the Code of Virginia or its equivalent.
It is our goal to minister to every camper in a loving and caring way. Some children are ready for a week at summer camp and some are not. If you suspect your child may be prone to suffer from homesickness, you may want to try the Lil' Eagle's Overnighter or Inside Out Day Camps. If you would like to read our parents help page on Homesickness, how we handle it and how you can prepare your child for camp, click here.
At Camp Eagle, the food is FANTASTIC! Our staff does an excellent job of cooking and preparing tasty and healthy foods for your camper. We make every effort to ensure each camper's dietary heath restrictions are met. However, sometimes it may be necessary for participants to send food because of the special dietary needs. Please specify the dietary needs on the camper's registration form. Additional arrangements may be required. Dietary preferences may not always be met. The lists below are subject to change without notice and are not all inclusive:
Grilled Chicken Salad
Chicken on a Bun
Philly Cheese Steaks
Macaroni and Cheese
Country Fried Steak